ARCHITECT-ENGINEER CONTRACT
ARTICLE J
SPECIAL PROVISIONS
Page 31
UPDATED ~ OCTOBER 2006
J-5
PROCEDURES FOR ARCHITECT-ENGINEERS TO FOLLOW TO OBTAIN
APPROVAL OF REIMBURSABLE ITEMS NOT OF A PROFESSIONAL NATURE
AND PRINTS OR REPRODUCIBLE PRINTS
(a)
To obtain approval of reimbursable items referred to in Special Provisions, Article entitled,
Reimbursements, and only when professional services are not part of these items, the A/E
shall:
1. Prepare specifications and drawings describing the items to be furnished.
2. Obtain not less than three (3) bids stating the items, quantities, all other
particular demands, unit prices and total prices for the particular items.
3. Submit recommendation and request for authorization to the Contracting
Officer for his review and approval. This submission will include:
i.
A copy of the specifications and, if required, plans describing the items to be
furnished.
ii.
A copy of each bid.
iii.
A recommendation indicating the items to be furnished by the bidder, unit prices,
total quantities, total lump sum price and the name of the firm recommended for
the award of the contract.
(b)
To obtain prints, or reproducible prints, referred to in Special Provisions, Article entitled,
Reimbursements, SPH 1, the A/E shall:
1. Prepare specifications describing the prints or reproducible prints, to be
furnished. (Weight and quality of paper, size of sheets, number of sheets
per set, number of sets, method of binding, etc.)
2. Obtain at least three (3) bids for prints or reproducible prints from at least
three (3) different printing companies stating the kinds of prints or
reproducible prints, weight and quality of paper, price per square foot,
number of square feet for sheet, the price per sheet, price per set, and total
price.
3. Submit recommendations and request for authorization to the Contracting
Officer for his review and approval. This submission will include:
i.
A copy of the specifications.
ii.
A copy of each bid.
iii.
Recommendations as to the type of prints or reproducible prints, the weight and
quality of paper, the price per square foot, number of square feet per sheet, the
price per sheet, price per set, total price, and the name of the firm recommended
for the award of the contract.
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