ARCHITECT-ENGINEER CONTRACT
ARTICLE J
SPECIAL PROVISIONS
Page 33
UPDATED ~ OCTOBER 2006
3. Where time requires a telegraphic amendment, a description of the
amendment and a complete justification shall be telegraphed a telephoned
to the Contracting Officer by the A/E for approval before issue to the
bidders. Approval or disapproval of the amendment will be telegraphed
or telephoned promptly to the A/E by the Contracting Officer. The A/E
shall keep clear and concise records of all oral discussions and approvals.
Such records shall be retained in the A/E's files until the completion of
construction at which time they shall be sent to the Contracting Officer
with the other contract documents.
(d)
Posting Amendments to RFP documents:
1. All drawings modified or added shall be clearly identified per VA
Construction Standard CD-4.
2. All specification modifications shall be clearly indicated.
3. The A/E shall prepare a new set of original drawings and print a new
original set of specifications with all amendments posted. The A/E will
be reimbursed for the printing (preparation of DVD) of amended contract
document sets for the VA.
4. The cover sheet of each amended specification and drawings shall include
a prominent notice substantially as follows:
These specifications [or drawings] have been revised/updated to include
Amendments [Numbers] to Solicitation [Number]. The Department of Veterans
Affairs does not guarantee the accuracy of these documents. The contractor is
advised to review the documents against the original specifications and
drawings, plus amendments, prior to bidding or performing affected work. Any
discrepancies between these documents and the original specifications and
drawings plus Amendments [Numbers], will be resolved in favor of the original
documents plus amendments.
J-7
PROCEDURE FOR PROCESSING SHOP DRAWINGS AND MANUFACTURER'S
LITERATURE
(a)
Shop drawings and manufacturers' literature shall be processed as follows:
1. The Architect-Engineer receives one direct photographic paper
reproducible copy of each drawing and four sets of manufacturers'
literature from the Contractor. The A/E shall check the Contractor's shop
drawings and manufacturers' literature, stamp them, fill in the required
items in the upper portion of the Review Action Stamp, indicate
recommended action by use of memorandums and forward to the
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