ARCHITECT-ENGINEER CONTRACT
ARTICLE J
SPECIAL PROVISIONS
Page 27
UPDATED ~ OCTOBER 2006
J-3
PROCEDURE FOR SUBMITTAL BY ARCHITECT-ENGINEER OF INVOICES FOR
PAYMENT
(a)
Invoice: The A/E shall prepare each invoice for payment for services rendered under the
contract on his letterhead in the format shown on the attached sample and submit an original
and three (3) copies of each invoice to the Contracting Officer. Invoices shall indicate the
section of the contract under which payment is claimed, the pertinent service performed, the
percentage of the service completed applied to the total contract amount for the service and
the amount due. The invoice for payment for "Site Visits" shall be submitted as a package
with the record of site visits made during the pertinent period certified by the Resident
Engineer.
(b)
Reimbursable Items: Receipted statements in an original and two copies will be submitted
by the A/E with each invoice for a reimbursable item that pertains to a service, material or
product delivered to the A/E for the benefit of the VA within the terms of this contract.
Where such items are reimbursable within the terms of the A/E's contract receipted
statements are required as substantiation of the A/E's request (invoice) for payment of the
reimbursable item. Refer to the contract for items to be submitted with, or prior to,
submission of invoice.
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