ARCHITECT-ENGINEER CONTRACT
ARTICLE J
SPECIAL PROVISIONS
Page 32
UPDATED ~ OCTOBER 2006
(c)
No obligations shall be incurred for work covered by this procedure until written approval
of the Contracting Officer is received. Expenditures for this work shall not exceed the
approved amount without prior written approval of the Contracting Officer.
J-6
PROCEDURE FOR ISSUANCE OF AMENDMENTS TO BIDDING DOCUMENTS
(a)
General: Before amendments needed to clarify or supplement documents on which bids
have been invited are issued, they shall be authorized by the Contracting Officer.
Amendments which correct obvious errors or discrepancies shall be issued as far in advance
of the bid opening dates as circumstances permit. No amendments shall be issued so late as
to be received by bidders less than five working days before the opening of bids.
Amendments which must be sent out within the final ten days prior to the opening of bids
shall be transmitted by telegram.
(b)
Amendments Requiring Special Approval: Amendments which will have one or more of
the following results must be approved by the Contracting Officer in writing before being
issued:
1. The likelihood of a significant increase in the dollar amounts of project
bids.
2. Deviations from VA standards.
3. Recognized variances from accepted practices.
4. Change in the bid opening location or date.
The A/E shall prepare and submit to the Contracting Officer for approval a justification for
amendments of this type in sufficient detail to fully explain the need for the changes and to
justify any additional cost, departure from criteria or common practice or change of the bid
opening location or date. Unless time is a critical consideration, the final draft of the
amendment shall accompany the justification.
(c)
General Instructions:
1. The Contracting Officer may authorized the A/E to issue without prior
approval amendments correcting minor errors or omissions. Informal
discussions will be used whenever appropriate to expedite the issue of
such amendments. Copies of such amendments shall be sent to the
Contracting Officer immediately after issue by the A/E.
2. The A/E shall advise the Contracting Officer in writing of the reason for
not including in his amendments any items proposed by the Department
of Veterans Affairs.
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