ARCHITECT-ENGINEER CONTRACT
ARTICLE J
SPECIAL PROVISIONS
Page 34
UPDATED ~ OCTOBER 2006
Resident Engineer within 15 days. When sufficient space is not available
on Shop Drawings or Manufacturers' literature to accommodate all
comments, they shall be stated in a memorandum which shall be stapled
to Shop Drawings or Manufacturers' literature.
2. Concurrent VA Central Office reviews are required for certain materials,
equipment and systems. The requirements for these concurrent reviews
are listed in the contract specifications. The additional submittal material
received by the A/E shall be forwarded to the Project Director for Central
Office review. The Resident Engineer will not return the submission to
the Contractor until he has received the A/E and Central Office
recommendations. Conflicting recommendations will be referred to the
Project Director for resolution.
3. Shop drawings, submissions and manufacturers' literature shall be
identified with numbers relating them to specific sections of the contract
specifications, plus suffix numbers indicating the sequence of the
approval or disapproval of each item, e.g., 17-1 for first item evaluated,
17-2 for second item evaluated, etc. Shop drawings and manufacturers'
literature resubmitted shall be identified by adding to the original number
the letter R and numerals 2, 3, 4, etc., for example 17-1, 17-1R, 17-1R2,
17-1R3, etc. If additional identification is required, such as a further
breakdown of paragraphs, the paragraph number may be added in
parenthesis to the basic reference, e.g., 17-1R3 (Par. 14a). Submissions,
after having been evaluated, shall be filed under the appropriate
specification section number. Where the same items have been specified
under two or more sections of the specifications, the shop drawings and
manufacturers' literature shall be filed under one appropriate section and
cross-referenced.
4. Approved or disapproved shop drawings and manufacturers' literature
shall distributed as follows:
i.
The original reproducibles received from the Contractor will be retained by the
A/E. The A/E shall reproduce two direct photographic paper reproducibles
from the checked reproducibles for transmittal to the Resident Engineer. The
Resident Engineer will retain one reproducible and transmit the other to the
Contractor.
ii.
One set of approved or disapproved manufacturers' literature shall be retained
by the A/E. Three sets will be transmitted to the Resident Engineer who will
retain one set and forward two sets to the Contractor.
5. The A/E shall retain approved and rejected reproducibles, manufacturers'
literature and correspondence on these items only until contract
completion.
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