JULY 2005
The CO should designate the members of the
PHOTOGRAPHS
project team responsible for the final review and
The COTR/RE will take in-progress photographs
approval of interiors, including finishes, colors,
at regular intervals during construction. Refer to
patterns, and wayfinding. For continuity of the
Paragraph 32 in VA Handbook for Resident
interior design concept, the Interiors Com-
mittee should include representatives from the
photographs.
Requesting Service and/or VAMC Director
who participated in the design development
CORRECTION OF DEFICIENCIES
process.
In line with the Default in Delivery clause of the
CONSTRUCTION-IN-PROGRESS SITE VISITS
General Clauses, Full Text, GSA Form 3517B
[Refer to Part IX of the Template SFO in
After the Lessor has been notified of the contract
Appendix C for documents], the CO must issue a
award, he/she will proceed to prepare the
Cure Notice if the project is behind schedule or
premises for occupancy by VA. During this
other performance deficiencies arise.
phase, the COTR/RE will be VA's primary contact
with the Lessor and contractor. The COTR/RE
Throughout the preparation of the premises, the
will monitor every aspect of the construction to
COTR/RE monitors construction to ensure the
ensure conformance with the Government's
Lessor's timely completion of the project. If the
requirements as set forth in the lease. During
COTR/RE determines that the space will not be
each site visit, the COTR/RE will compare the
substantially ready for occupancy on the date
progress of the work with the requirements of the
stated in the lease, the COTR/RE will notify the
SFO, approved construction drawings and
CO who in turn notifies the Lessor of
specifications, and project schedule.
The
discrepancies that must be corrected before VA
COTR/RE will record comments for each branch
will accept space and rent will begin. Then, if the
of the work as appropriate for that stage of
Lessor appears to be operating in good faith and
construction.
the delay is beyond his control, the CO and
Lessor may agree to a revised date by which the
The COTR/RE must submit to the CO a weekly
space will be ready for occupancy in accordance
written report on construction progress. The
with the terms of the lease. A determination
report includes, at a minimum, date and time of
should be made and documented as to whether
visit, work status, work progress (percent
circumstances warrant a no-cost time extension
complete), work force (manpower status),
or one at a justifiable cost to either party.
adequacy of materials and equipment, schedule
status, and itemized observations or comments
When deficiencies in the work are observed by
for each branch of the work. Items in the report
the COTR/RE, the CO forwards a copy of the
should be consecutively numbered. GSA Forms
Deficiencies List to the Lessor with a request that
184, Construction Progress Report; 220,
the items be corrected (Cure Notice). It should
Inspection Report on Work Under Contract, or VA
be made clear that lists distributed during the
RE forms or software may be adapted for use.
progress of the work do not represent a final
The COTR/RE should monitor the estimated work
inspection. The list should be precise, including
progress or percent completion to ensure the
the location of each deficiency and the required
Lessor's timely progress toward the contractually
corrective action.
required completion date.
A master copy of the Deficiencies List should be
The COTR/RE must keep current a list of items
maintained by the COTR/RE. As items are
(Deficiencies List) that are in variance with
addressed, the master list should be updated to
contract requirements, including defects and
record the corrections. A list of all outstanding
omissions observed during the progress of the
items should be forwarded to the Lessor with a
work. Things to look for include missing items,
letter requesting that they be corrected before a
damaged areas, and incorrectly located items.
final inspection is scheduled.
Format of the list should be similar to the "Punch
List" described in VA Handbook for Resident
Engineers, H-08-2. Deficiencies shall be listed as
they are observed and reported to the
Lessor/Contractor for immediate correction.
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 8-2
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