JULY 2005
and/or Other Technical personnel, as necessary.
CHANGES
Representatives from the Requesting Service
Any changes must be approved by the Medical
and/or the Facility Director may also attend. The
Center Director and funds obligated in the
Lessor, the Construction Contractor, ICCP,
amount of the change. Changes to the contract
and/or their representatives may be present, but
must be authorized in writing by the CO.
are not part of the Inspection Team.
COMMISSIONING
Procedures for Final Inspection should follow the
guidelines in VA Handbook for Resident
Commissioning is a systematic process of quality
Engineers, Paragraph 52. The Lessor shall have
control and assurance [see Section 2] and is
obtained an Occupancy Permit based upon Final
recommended, as qualified, for all VA leasing
Inspection and approval of the space by Local
projects involving construction. In general, the
Authority Having Jurisdiction (AHJ) over con-
heating, ventilating, and air conditioning systems
struction. The Inspection Team conducts the
and controls, lighting controls, and life safety
final inspection and develops the Punch List. At
systems should be commissioned.
the time of assembling the punch list items, a
dollar value should be assigned to each item.
If commissioning is included in the SFO, the
The amounts can be used in adjusting the lump-
Independent Certified Commissioning Provider
sum payment or initial rental payment due the
(ICCP) will be responsible for the coordination
Lessor. An example of a Final Inspection report
and direction of the commissioning activities
and punch list are included in Appendix A.
including establishing the protocols and forms,
maintaining centralized documentation, communi-
ACCEPTANCE OF SPACE
cating with all necessary parties, and updating
timelines and schedules for the commissioning
Upon determining that the project is substantially
effort. The COTR/RE will attend commissioning
complete, ready for beneficial occupancy, and
meetings and communicate with the ICCP to
that the AHJ has issued an Occupancy Permit,
determine the compliance with the requirements
the captain of the Inspection Team will execute
of the SFO. The COTR/RE will regularly apprise
the custody receipt [see sample in Appendix A]
the CO of the progress of the commissioning and
with the Lessor subject to the correction of the
provide notice of any deficiencies in performance.
items of correction or completion explicitly stated
on the punch list.
FINAL INSPECTION
Lessor shall provide written notice to the CO
For each item identified on the punch list, the
Lessor and CO negotiate a mutually acceptable
when construction and commissioning are
date by which that item must be corrected.
sufficiently complete for Final Inspection. Notice
shall be transmitted through the COTR/RE. The
CO/COR will assemble the Inspection Team and
Following the final inspection and execution of a
custody receipt, the team captain will execute
schedule the final inspections of the site and
building. If the COTR/RE has reason to believe
the transfer receipt [see sample in Appendix A]
and transfer the project to the VA Facility
that the work will not be ready for final inspection
Director.
on the date designated by the Lessor, he/she
shall notify the CO by telephone and the Lessor
Immediately following the final inspection, the
in writing, giving reasons for his/her opinion. The
COTR/RE will prepare and submit a final
building and all major systems must be functional
progress report dated the same as the date of
and ready for occupancy by the Government at
substantial completion to show the work as
the time of Final Inspection. If the Lessor fails to
complete.
withdraw, in writing, the request for final
inspection, the COTR/RE will notify the CO/COR.
SPACE NOT READY FOR OCCUPANCY
The final inspection is the responsibility of the
If, after beginning the inspection, the team
CO. The supervision of such inspections will
captain concludes the project is not ready for
normally be by the COR or COTR/RE,
beneficial use or occupancy, he/she will so
designated in writing by the CO as the captain of
inform the CO and obtain his/her concurrence to
the Inspection Team. The Inspection Team will
abort the inspection. The captain will make a
include the COR, COTR/RE, and representatives
detailed written report to the CO listing major
from Engineering Service, the IDIQ Contractor
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 8-3
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