JULY 2005
Checklist For Issuance of SFO through Award of Contract
CO=Contracting Officer; COTR=Contracting Officer's Technical Representative; COR=Contracting
Officer's Representative; RS=Requesting Svc; ES=Engineering Svc; Dir=VAMC Director or designee;
OT=Other Technical; RE=Resident Engineer; IDIQ=IDIQ Contractor;
Docs to be
Responsible Involved Task
Submit to
Completed/
Submitted
APPOINT THE COTR
Memo Appointing
COTR;
COTR;
Appoint the COTR
CO
---
Letter to Lessor
Lessor; File
Re Desig. COTR
Letter of
Acknowledge Letter of
COTR
---
CO; File
Acknowledgement
Authorization
R
ELOCATE COTR/RE TO CONSTRUCTION SITE
COTR/RE
---
---
Relocate to Site
DEVELOP CHECKLIST
Develop Checklist of Actions
CO
COR
Action Checklist
File
based on SFO
Require Submittal of Schedule
CO
COR
Letter
Lessor; File
from Lessor
COR;
Receive and Examine for
CO
COTR-
Schedule
File
Completeness Schedule from
Lessor
Lessor
Accept or Reject Schedule; or
Require Modifications to
CO
Letter
Lessor; File
Schedule
P
OST-AWARD MEETING
Participants;
Identify/Contact VA Staff to
CO
e-mails
File
attend Post Award Meeting
Prepare Agenda for Post-Award
COTR;
Participants,
Meeting; Discuss Appropriate
CO
Agenda
RS ; OT
File
Topics and Conduct with VA
project team
COTR;
Participants;
CO
Meeting Minutes
Convene Post Award Meeting
RS ; OT
File
REVIEW OF SUBMITTALS
ES, OT ,
Review technical submittals and
COTR
Submittal Review
CO
report deviations to CO
IDIQ
Notify Lessor of deviations and
CO
Letter
Lessor
request corrective action
Review and approve final
ES, RS,
CO
Submittal Review
Lessor
interiors material and color
Dir
submittals
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 8-5
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