JULY 2005
CO=Contracting Officer or designee; COR=Contracting Officer's Representative; RS=Requesting Svc;
ES=Engineering Svc; F=Finance Officer or Fiscal Svc; Dir=VAMC Director or designee; GC/RC General
Counsel; OT=Other Technical; CS=Cntrct Specialist; RE=Resident Engineer; IDIQ=IDIQ Contractor
Docs to be
Resp. Involv. Task
Submit to
Cmpltd/ Submtd
Determine if Lease may be Awarded Based
CO
COR
---
File
on Initial Offers (if so, Proceed to Final
Completion Package)
Abstract and
CO
COR
File
Abstract and Analyze Offers
Analysis
Summary of
CO
COR
Pre-Negotiation
File
Develop Pre-Negotiation Plan
Record
Hold Exchanges with Offerors if Necessary
CO
COR
File
to Establish Competitive Range
Competitive
CO
COR
File
Determine Competitive Range
Range Analysis
Unsuccessful
Provide Written Notice to Offerors Excluded
Notification
CO
COR
Offerors;
from the Competitive Range or Otherwise
Letters
File
Eliminated
varies
(ES;
Conduct Detailed Negotiations with Each
CO
---
File
RE;
Offeror within the Competitive Range
RS;
RC)
Summary of
CO
COR
File
Prepare Negotiations Record
Negotiations
FOLLOW UP OFFERS
Requests for
Offerors;
Request in Writing from Each Offeror Final
CO
COR
FPRs
File
Proposal Revision (FPR)
CO
COR
FPRs
File
Receive FPRs
CO
COR
Price Evaluation
File
Perform NPV and Score FPRs
CO
COR
---
Review Technical Portion of FPRs
Appraisers:
CO
COR
Letters
Contract and Select Appraiser
File
Summary of
CO
COR
File
Summarize FPRs
FPRs
CO
COR
Determination
File
Contracting Officer's Determination
CO
COR
Appraisal
File
Request and Receive Appraisal
Request and Review Dunn & Bradstreet
Credit Report;
Reports, EEO Clearance if required, and
EEO Clearance,
CO
COR
File
check of Central Contractor Registration
CCR & Debarred
(CCR) and Debarred Databases on
Databases
Offerors,
Prepare Price Negotiation Memorandum
CO
COR
PNM
File
(PNM)
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 7-5
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