JULY 2005
CO=Contracting Officer; COTR=Contracting Officer's Technical Representative; COR=Contracting
Officer's Representative; RS=Requesting Svc; ES=Engineering Svc; Dir=VAMC Director or designee;
OT=Other Technical; RE=Resident Engineer; IDIQ=IDIQ Contractor;
Docs to be
Responsible Involved Task
Submit to
Completed/
Submitted
CONSTRUCTION-IN-PROGRESS SITE VISITS
Periodic Site Visits to Monitor
ES, OT,
Progress or
Progress and Quality of
COTR
CO
IDIQ
Inspection Report
Construction
PHOTOGRAPHS
Supervise Progress
Prints and Digital
COTR
CO
Photographs of Construction
Files
and Completed Facility
CORRECTION OF DEFICIENCIES
Identify Defects or Omissions In
ES, OT,
COTR
Deficiencies List
CO
Construction and/or Progress of
IDIQ
Work
CO
COTR
Cure Notice
Lessor; File
Notify Lessor of Deficiencies
Maintain Master List of
C
Deficiencies; Review and
O
COTR
Deficiencies List
File
Update as Work Is Corrected or
Completed
CHANGES
Request for Pricing for
CO
COTR
Proposal Request
Lessor
Change(s)
CO
Record
File
Review and Negotiate Proposal
Verify Availability of Funds
CO
Dir
Record
File
Obligate Funds for Change(s)
Prepare Written Directive
C
O
Change Order
Lessor; File
Authorizing Lessor to Proceed
With Change
Attend Commissioning Meetings
COTR
Report
CO
and Monitor Activities of ICCP
FINAL INSPECTION
When Lessor has Requested
Final Inspection, Review
Progress Reports and
CO
COTR
Cure Notice
Lessor
Deficiencies List; If Work is not
Sufficiently Complete for
Inspection, Send Notice to
Lessor
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 8-6
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