JULY 2005
CO=Contracting Officer; COTR=Contracting Officer's Technical Representative; COR=Contracting
Officer's Representative; RS=Requesting Svc; ES=Engineering Svc; Dir=VAMC Director or designee;
OT=Other Technical; RE=Resident Engineer; IDIQ=IDIQ Contractor;
Docs to be
Responsible Involved Task
Submit to
Completed/
Submitted
When Work is Ready for Final
COTR; Team
COR,
Ltr or e-mail
CO
Inspection, Identify and
Members
COTR/RE
Assemble Inspection Team
Lessor; Team
Schedule Final Inspection with
CO
COR
Ltr or e-mail
Members
Lessor, Contractor, and ICCP
Conduct Final Inspection of the
ES, OT,
COR,
Inspection report
CO; Dir;
Facility and Site; Record List of
IDIQ, RS,
COTR/RE
and Punch List
Lessor
Items for Correction or
Dir
Completion
ACCEPTANCE OF SPACE
Verify project is ready for
OR,
beneficial occupancy; execute
Lessor
Custody Receipt
Lessor; CO
CTR/RE
CO
custody receipt
Following execution of custody
OR,
Dir
Transfer Receipt
Dir; CO
receipt, transfer the project to
C
COTR/RE
medical center director
COTR/RE
Progress report
CO
Prepare final progress report
SPACE NOT READY FOR OCCUPANCY/CORRECTION OF PUNCH LIST ITEMS
Transmit Punch List with
COR,
CO
Punch List
Lessor
Request for Corrective Action to
COTR/RE
Lessor
Verify Work has Been Corrected
or Completed; Proceed to
CO
COTR
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Finalization of Lease
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 8-7
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