JULY 2005
CO=Contracting Officer or designee; COR=Contracting Officer's Representative; RS=Requesting Svc;
ES=Engineering Svc; F=Finance Officer or Fiscal Svc; Dir=VAMC Director or designee; GC/RC General
Counsel; OT=Other Technical; CS=Cntrct Specialist; RE=Resident Engineer; IDIQ=IDIQ Contractor
Docs to be
Resp. Involv. Task
Submit to
Cmpltd/ Submtd
PREPARE FINAL DECISION PACKAGE
Decision
CO
COR
File
Prepare Final Decision Package
Documents
GSA SF2;
Additional
Provisions;
SFO;
Amendments to
SFO;
GSA Forms
3517B, 3518,
CO
COR
File
Prepare Completed Lease Package
1217;
Drawings;
Unit Costs for
Adjustments
Schedule;
Unit Prices for
Alterations of
0,000 or
Less
Completed
CO
COR
GC/RC
Obtain Legal Review
Lease Package
A&MM;
Obtain A&MM, Office of Asset Enterprise
Completed
OAEM;
CO
COR
Management, VAMC Director, and Finance
Lease Package
Dir;
Officer Concurrence
F
Unsigned Lease
(3 originals);
Lessor;
Obtain Lessor's Signature on Lease
CO
COR
File
Contracts
Letter of Intent
to Award
A&MM;
Notify Appropriate VA Office to Alert
Fact Sheet e-
CO
COR
Congressional
Congress within for 48 hours of Award (if
mail
Affairs
necessary)
PREPARE AWARD NOTIFICATION
Request In Writing Time Extension of the
Requests for
Offerors;
Acceptance Period from Each Offeror if
CO
COR
Time Extension
File
award cannot be made in specified
timeframe
Dir;
CO
---
Lease Contract
Lessor;
Distribute Original Documents of Lease
183C
Notification Ltr
Unsuccessful
CO
COR
of Unsuccessful
Notify Unsuccessful Offerors
Offeror; File
Offer
Unsuccessful
Provide Debriefing Upon Written Request
CO
COR
---
Offeror
from Unsuccessful Offeror
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 7-6
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