JULY 2005
Part I--Section 7: Interior Construction,
Schedule A includes Exhibit I, Maintenance Cost
Finishes, and Interior Design.
Worksheet. Exhibit I is to be completed by the
Section 7 defines criteria for the "fit up" of the
Offerors. It provides for additional breakdown of
building shell defined in Sections 5 and 6 above.
the Annual Operating Expenses and Capital
Coordinate floor, wall, and ceiling finishes with
Replacement & Reserves shown in GSA form
sspaces listed in Part V, Schedule C and
1217, Lessor's Annual Cost Statement. [Refer
conceptual plan. List quantities and types of
to Part IX forms of the Template SFO in
finishes in Part IV, Schedule B-1.
Appendix C of this Guide.]
Part I--Section 8: Services, Utilities, and
If the CO has determined that a Funded
Maintenance.
Maintenance Account (FMA) is required, include
Section 8 defines the responsibilities of the
Paragraphs 6 through 10 in Schedule A and the
Lessor and VA for building services, utilities, and
sample Property Management Agreement,
maintenance during the term of the lease.
Exhibit II.
In most cases, VA will be responsible for the
PART III SCHEDULE B
cost of utility usage and cleaning (janitorial)
Schedule B defines the special equipment
services for the entire interior space of the
requirements for the clinic for which VA will pay
building in a single-tenant building. The Lessor
a lump sum.
The offeror shall provide
is responsible for the maintenance of the
appropriate cost information for these items.
building; building systems; equipment, including
Schedule B does not include equipment and
Schedule B items; and site and grounds.
special requirements that are to be provided by
the Lessor as part of the basic rental rate.
Edit Paragraph 8.2.2 to reflect project
Schedule B documents can be found in the
requirements for waste handling and exterior
Excel workbook titled: "Pt III Sch B". There are
cleaning by Lessor.
six worksheets (tabs) in the workbook: "Index," "I
Instructions," "II General," "III Special Items for
If VA decides that some or all of the interior
the Entire Clinic," "IV Functional List Primary
cleaning should be provided by the Lessor,
Care," and "V Summary Price Sheet."
select appropriate text in Paragraph 8.2.3.
"Index." Update index and add page numbers.
Insert normal working hours for the clinic in
spaces provided in Paragraphs 8.3.
"I Instructions." These are the instructions to
the Offerors for pricing the Schedule B items
Part I--Section 9: Safety, Fire Protection, and
and preparing the documents to be submitted
Environmental Management.
with their offers. The instructions have been
Section 9 defines the Lessor's responsibilities
inserted as an editable object (Word document)
for occupancy permit(s) and testing and
in the spreadsheet. Follow editing notes in the
maintenance of building systems to ensure the
document.
safety and welfare of patients and employees for
the term of the lease.
"II General."
More general instructions to
Offerors. The instructions have been inserted
Part I--Section
10:
Instructions
and
as an editable object (Word document) in the
Preparation.
spreadsheet.
Follow editing notes in the
document.
Section 10 provides instructions to the Lessor
for the completion of the forms in Part IX of the
"III Special Items for the Entire Clinic." This
Solicitation.
worksheet lists telecommunications and miscel-
laneous items that are to be priced for the entire
PART II SCHEDULE A--OPERATIONS AND
clinic (not by room or department). Review and
MAINTENANCE (O&M) PLAN
edit to suit the requirements of the clinic.
Schedule A defines the level of detail expected
in the Lessor's Operating Plan. Review and
Text has been placed in merged cells in the
coordinate Schedule A with any revisions made
worksheet. If text is edited, expand or collapse
to Part I Section 8 related to the Operating Plan.
the size of the merged cells as necessary to
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 6-5
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