SPG 2
TRAVEL EXPENSES
(a) Basis for Reimbursement: If the A/E is required to perform travel (other than such travel
made at the A/E's own decision or caused by actions for which the A/E is responsible) in
excess of travel required under this contract, as approved by the Contracting Officer, he will
be reimbursed for transportation and other travel costs. Costs other than transportation (such
as lodging, subsistence and related items) will be reimbursable on a per diem basis in lieu of
the actual costs incurred.
(b) The amount of per diem allowable shall be determined by the Contracting
Officer on the basis of comparable costs which would be allowed to an employee of the
Federal Government performing similar travel in accordance with the Joint Travel
Regulations in effect at the time of travel.
(c) Travel by Privately Owned Vehicle. Travel by automobile or other privately owned
vehicle, when authorized by the Contracting Officer, will be reimbursable at the rate provided
for in the Joint Travel Regulations in effect at the time of travel.
(d) Air Travel: Reimbursement for air travel will be allowable for first class
accommodations only when less than first class accommodations are not reasonably available
to meet the necessary contract requirements such as when less than first class would:
(1) require circuitous routing;
(2) require travel during unreasonable hours;
(3) greatly increase the duration of the flight;
(4) result in additional costs which would offset the
transportation savings; or
(5) offer accommodations which are not reasonably adequate for the
physical or medical needs of the traveler.
Full and complete justification is mandatory if reimbursement is requested on the basis of first
class air travel.
(e) The A/E shall be reimbursed for the travel upon presentation of an invoice supported by
receipts and other evidence of costs as appropriate.
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