(b) The Contracting Officer may schedule additional VA Review(s) should he determine
that such review(s) is required for satisfactory completion of the contracts. The A/E will be
reimbursed for the additional trip(s) in accordance with Article "Reimbursements" unless the
additional VA Review(s) was requested by him or caused by actions for which he is
responsible.
SPF 2
SUBMISSIONS FOR DESIGN REVIEW MATERIALS
(a) For each Design Review the A/E shall submit to the Contracting Officer the material
described in the applicable booklets listed in A/E Submission Instructions Program Guide
PG-18-15 the minimum requirements for various A/E submissions. All prints shall be titled,
arranged in numerical order and bound in sets. Metal prong fasteners shall not be used to
bind drawings. The Final Design Review Material for each stage (Schematic and RFP) will
be provided on CD-Rom.
(b) Intermediate review calculations shall be complied by the A/E for each required
submittal. All design calculations shall be indexed and bound separately.
SPF 3
MEMORANDUMS OF AGREEMENT
At the end of each VA review or workshop that is conducted under this contract,
representatives of VA and the A/E shall review the scope of work that (l) has been
performed, (2) is in progress, and (3) is planned in the future. These representatives shall
complete a Memorandum of Agreement after each scope review. For a sample of the
required format of the agreement, together with implementation instructions, see CP-6 of this
contract.
SPF 4
RETENTION OF REVIEW DOCUMENTS
The A/E shall keep one copy of review documents containing VA remarks until final
acceptance of the design build contract unless, prior to that time the VA directs the A/E to
forward certain documents to the Government. The cost of forwarding documents to the
Government shall be on a reimbursable basis. If the VA does not request review documents
before final acceptance of the design build contract, the A/E may then dispose of such
documents.
SPF 5
MONTHLY DESIGN PROGRESS REPORT
By the fifteenth day of the reporting month the A/E shall submit to the Contracting Officer a
progress report (See CP 2).
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