CP 6 -- Continued
(2) The A/E shall advise the Contracting Officer in writing of the reason for not
including in his amendments any items proposed by the Department of Veterans
Affairs.
(3) Where time requires a telegraphic amendment, a description of the
amendment and a complete justification shall be telegraphed a telephoned to the
Contracting Officer by the A/E for approval before issue to the bidders. Approval
or disapproval of the amendment will be telegraphed or telephoned promptly to the
A/E by the Contracting Officer. The A/E shall keep clear and concise records of all
oral discussions and approvals. Such records shall be retained in the A/E's files
until the completion of construction at which time they shall be sent to the
Contracting Officer with the other contract documents.
(d) Posting Amendments to Contract Documents:
(1) All drawings modified or added shall be clearly identified per VA
Construction Standard CD-4.
(2) All specification modifications shall be clearly indicated.
(3) The A/E shall prepare a new set of original drawings and print a new
original set of specifications with all amendments posted. The A/E will be
reimbursed for the printing (preparation of CD-ROM) of amended contract
document sets for the VA.
(4) The cover sheet of each amended specification and drawings shall include a
prominent notice substantially as follows:
These specifications [or drawings] have been revised/updated to include
Amendments [Numbers] to Solicitation [Number]. The Department of Veterans
Affairs does not guarantee the accuracy of these documents.
The contractor is advised to review the documents against the original
specifications and drawings, plus amendments, prior to bidding or
performing affected work. Any discrepancies between these documents
and the original specifications and drawings plus Amendments [Numbers], will
be resolved in favor of the original documents plus amendments.
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