CP 5 PROCEDURES FOR ARCHITECT-ENGINEERS TO FOLLOW TO OBTAIN
APPROVAL OF REIMBURSABLE ITEMS NOT OF A PROFESSIONAL NATURE
AND PRINTS OR REPRODUCIBLE PRINTS
(a) To obtain approval of reimbursable items referred to in Special Provisions, Article
entitled, Reimbursements, SPH 1, and only when professional services are not part of
these items, the A/E shall:
(1) Prepare specifications and drawings describing the items to be
furnished.
(2) Obtain not less than three (3) bids stating the items, quantities, all
other particular demands, unit prices, and total prices for the particular
items.
(3) Submit recommendation and request for authorization to the
Contracting Officer for his review and approval. This submission will
include:
(a) A copy of the specifications and, if required, plans
describing the items to be furnished.
(b) A copy of each bid.
(c) A recommendation indicating the items to be furnished by the
bidder, unit prices, total quantities, total lump sum price and
the name of the firm recommended for the award of the
contract.
(b) To obtain prints, or reproducible prints, referred to in Special Provisions, Article
entitled, Reimbursements, SPH 1, the A/E shall:
(1) Prepare specifications describing the prints or reproducible prints, to
be furnished. (Weight and quality of paper, size of sheets, number of
sheets per set, number of sets, method of binding, etc.)
(2) Obtain at least three (3) bids for prints or reproducible prints from at
least three (3) different printing companies stating the kinds of prints or
reproducible prints, weight and quality of paper, price per square foot,
number of square feet for sheet, the price per sheet, price per set, and
total price.
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