JULY 2005
SOLICITATION FOR OFFERS
OUTPATIENT CLINIC
SFO NO. V101-183R-xxx-xxx-xx
[INSERT LOCATION OF FACILITY]
8.2.1.2 FREQUENCY OF MAINTENANCE
As a minimum, the Lessor shall perform the following at the frequency indicated:
8.2.1.2.1 Weekly:
Mow and edge lawns weekly during the growth season.
8.2.1.2.2 Monthly:
Remove weeds from around building, parking areas, all landscaped areas (including lawn), and fence
borders (both sides of fence).
Mow and edge lawns at least once a month during the dormant season.
Trim and prune shrubbery and trees to maintain an attractive appearance. Shrubbery shall not be allowed
to grow up and cover windows.
8.2.1.2.3 Quarterly:
Provide interior and exterior extermination of insects and rodents. Use of chemicals shall conform to EPA
and State requirements. The Lessor shall provide additional service at the request of VA, if any signs of
re-infestation appear.
8.2.1.2.4 Semi-Annually:
Replace all filters in HVAC system. Replace on a more frequent basis if required by the manufacturer's
recommendations.
8.2.1.2.5 Annually:
Clean interior of all double walled HVAC units and drain pans. Cleaning shall be done at times when clinic
is not in operation.
Re-mulch all planting beds.
8.2.1.2.6 As Required:
Lessor is responsible for the repair and replacement of all light fixture ballasts and starters (refer to GSA
Form 1217). Lessor shall replace burned out bulbs and fluorescent tubes in interior light fixtures.
Lessor is responsible for replacement of worn floor or wall coverings (this includes the moving and
returning of furnishings and equipment), unless caused by negligence on the part of VA.
Provide interior extermination of insects and rodents upon any sign of infestation. Use of chemicals shall
conform to EPA and State requirements.
Water the grass and plantings as necessary to maintain their health and attractive appearance.
Fertilize all lawn areas at least three times per year. Fertilizer application prior the start of the growth
season shall contain weed killer per manufacturer's recommendations.
Fertilize plants and trees with type of fertilizer recommended by manufacturer. Fertilize with frequency
recommended by manufacturer of type of fertilizer used.
Dead plantings or lawn shall be replaced with like kind immediately. Partially dead plantings may be
trimmed if, after trimming, a good appearance is maintained.
Rake and remove leaves to ensure a good appearance of the site.
Clean HVAC units inside and out upon any signs of mildew or bacterial growth.
Pans in HVAC units shall be treated as required to prevent mildew or bacterial growth.
Part I: Basic Solicitation Requirements Page 157 of 169
Lessor __________ Gov't. __________
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