JULY 2005
Checklist For Issuing of SFO through Award of Contract
CO=Contracting Officer or designee; COR=Contracting Officer's Representative; RS=Requesting Svc;
ES=Engineering Svc; F=Finance Officer or Fiscal Svc; Dir=VAMC Director or designee; GC/RC General
Counsel; OT=Other Technical; CS=Cntrct Specialist; RE=Resident Engineer; IDIQ=IDIQ Contractor
Docs to be
Resp. Involv. Task
Submit to
Cmpltd/ Submtd
ISSUING SFO
CO
COR
SFO
182C
Submit SFO for Approval
Potential
CO
COR
SFO
Finalize and Distribute SFO
Offerors; File
File; ES; RS;
Receive and distribute Offeror Requests for
CO
Varies
RFI's
IDIQ; OT; RE
Information to appropriate team members
ES;
RS;
CO
IDIQ;
---
---
Brief Team on Appropriate Topics/Actions
OT;
RE
CO
ES
Record
File
Conduct Pre-Offer Conference (if needed)
CO
---
Record
File
Evaluate Suggested Changes to SFO
Prepare and Issue Addenda to SFO (as
CO
Varies
Addenda
Offerors; File
required)
E
VALUATING OFFERS
CO
Offers
File
Receive Offers
Perform Initial Evaluation of Offers to
CO
COR
---
File
Determine Response to Requirements
varies
(ES;
RS;
Establish Technical Evaluation Board
CO
COR
Memo
CS;
(TEB)
RE;
OT;)
File
Price
Review Cost Proposals, Perform Net
CO
COR
Components of
---
Present Value of all Initial Offers
Offers
SFO; Addenda;
varies
Technical
(ES;
Convene TEB and Provide Appropriate
Components of
CO
COR
RE;
Technical Documents
Offers;
RS;
Instructions on
OT)
Scoring
varies
(ES;
CO;
Evaluate, Summarize Findings, and Assign
TEB
RE;
Rating Report
File
Numerical Rating to Each Offer
OT;
RS)
CO
COR
---
File
Evaluate Combined Technical/Pricing Data
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 7-4
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