JULY 2005
Checklist For Lease Process Phases One And Two
CO=Contracting Officer or designee; RS=Requesting Svc; ES=Engineering Svc; F=Finance Officer or
Fiscal Svc; Dir=VAMC Director or designee; GC/RC=General/Regional Counsel; OT=Other Technical;
CS=Cntrct Specialist; VISN=Veterans Integrated Service Network; COR=Realty Specialist, CO's
Representative; RE=Resident Engineer; MST=Market Survey Team; 182C=Capital Asset Mgmt &
Planning Service (FM); 183C=Real property Service (FM)
Docs to be
Responsible Involved Task
Submit to
Completed/
Submitted
CO
---
ESTABLISH THE PROJECT FILE
---
---
Notification
CS; RS;
CO
---
ESTABLISH THE TEAM
Letter or
ES; F; Dir;
e-mail
GC; OT
P
HASE I: ESTABLISH THE REQUIREMENT & OBTAIN APPROVAL
ES
Develop Space Requirement Package
RS
CO
SRP
---
(SRP)
COR
RS
COR
SRP
CO
Submit SRP
ES
Certify space request in accordance
RS
CO
Memo
File
with VA criteria (Certify SRP)
182C
Request confirmation of funding
CO
VISN
Memo
F
approval
CO
COR
Wkrshts 1-4
File
Perform Benefit Cost Analysis (BCA)
Wrkshts 1-4 +
Write Report on Recommendation for
Written
CO
COR-
File
Choice of Alternative
Recommend.
Check with GSA for Availability of
CO
COR
Letter
GSA
Appropriate Space
CO
COR
Schedule
File
Develop Lease Acquisition Schedule
Capital Lease
Complete Capital Lease Checklist for
CO
COR
Checklist
File
Record as necessary
Form
Funding
Verification;
Assemble Authorization Package for
BCA; SRP
183C;
CO
COR
Secretary Approval and Congressional
Certification;
File
Notification
Capital Lease
Checklist
PHASE II: CREATE COMPETITION & SURVEY THE MARKET
Notification
RS; ES;
CO
COR
Letter or
OT; CS;
Establish & Notify Market Survey Team
e-mail
RE
Gather current, accurate, detailed
File;
CO
COR
---
information about availability and price
MST
of space in market
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 4-4
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