JULY 2005
CO=Contracting Officer or designee; RS=Requesting Svc; ES=Engineering Svc; F=Finance Officer or
Fiscal Svc; Dir=VAMC Director or designee; GC/RC=General/Regional Counsel; OT=Other Technical;
CS=Cntrct Specialist; VISN=Veterans Integrated Service Network; COR=Realty Specialist, CO's
Representative; RE=Resident Engineer; MST=Market Survey Team; 182C=Capital Asset Mgmt &
Planning Service (FM); 183C=Real property Service (FM)
Docs to be
Responsible Involved Task
Submit to
Completed/
Submitted
COR
Narrative of
File;
CO
Identify the Delineated Area
RS
Delineated
MST
Dir
Area
File;
CO
COR
Ad For Space
Advertise the Space Requirement
MST
R
File;
O
CO
COR
Ad For Land
Advertise for Land in Delineated Area
MST
Local
CO
COR
Newpaper;
Receive Responses from Ads
of Interest
File; MST
List of Places
CO
COR
File
Maintain Records of Publications, etc.
of Publication
Dir
ES
RS
Assemble/Meet with Market Survey
CO
---
---
Team (MST)
RE
OT
COR
Dir
ES
RS
CO
---
---
Review Potential Site Offerings
RE
OT
COR
Dir
ES
RS
GSA Form
Conduct the Survey of Available Spaces
CO
File
RE
3627
or Land
OT
COR
Dir
ES
Dir;
Market Survey
RS
VISN;
CO
Document Findings of Market Survey
RE
Report
File;
OT
183C
COR
Notification of
Potential
CO
COR
Findings
Offerors;
Notify Potential Offerors of Findings
Letter
File
Obtain Assignable Option on Land, if
CO
COR
Option
File
Applicable
Environmental
Assessment;
CO
COR
File
Perform Due Diligence activities.
Title Search;
Appraisal, etc.
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 4-5
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