JULY 2005
CO, other VA elements, and potential Lessors
Development of the Team
and their agents.
ESTABLISH THE ACQUISITION TEAM
The VAMC Director or designee confirms the
The acquisition team is established prior to
need for the requested space and provides
undertaking the leasing process and is tradi-
coordination between his/her office and the
tionally composed of the following members:
CO/COR.
Contracting Officer (CO)
The Engineering Service Representative is
Realty Specialist/Contracting Officer's
responsible for appropriate technical aspects of
Representative (COR)
the acquisition process.
Should an IDIQ
VAMC Director or Designee (Dir)
contractor be on board to develop the technical
Engineering Service Representative (ES)
sections of the SFO and/or provide review of
Requesting Service Representative (RS)
design packages, the Engineering Service
General Counsel/Regional Counsel
Representative provides support.
Representative (GC/RC)
Contracting Officer's Technical
The Requesting Service initiates the process
Representative (COTR)
with its request for space and remains an
Resident Engineer (RE)
integral member of the team throughout the
Administrative Contracting Officer (ACO)
entire acquisition process.
Major areas of
Others as needed
involvement include participation in the Market
Survey, review of SFO, evaluation of offers, final
APPOINT THE COTR
inspection of prepared site, and planning of
move-out.
The CO should designate, in writing, a Con-
tracting Officer's Technical Representative
The General Counsel (GC) /Regional Counsel
(COTR). The COTR can be a qualified member
(RC) Representative provides legal input
of Engineering Service or a Resident Engi-
throughout the process. The GC/RC will review
neer. The COTR is the technical representative
the SFO prior to its issuance, will consult with
of the CO at the construction site. The COTR
the CO during the lease preparation, will review
will regularly visit the premises to inspect
the lease contract prior to award, and will advise
construction in progress. For the purposes of
during closeout of the lease.
this guide, we will use COTR/RE as Resident
Engineers are most commonly appointed as the
The Resident Engineer is responsible for
COTR.
monitoring design and construction activities by
the Lessor to ensure adherence to technical
lease requirements.
Individual and Collective
Responsibilities
The Administrative Contracting Officer (ACO)
is a local VA Medical Center contacting official
The Contracting Officer is the ultimate
appointed by the CO to administer the lease
decision-maker and signatory authority for all
following occupancy of the space.
lease actions. It is the CO's responsibility to
meet the requesting service's minimum needs
A more detailed description of the activities and
with respect to the cost, quality, and timeliness
responsibilities of the team members will be
of acquiring the needed space. The CO
found in the next two sections and appendices
establishes the acquisition team. CO authority
of this guide.
for procedures set forth in this document will
reside within VACO, Real Property Service
(183C).
The Realty Specialist/COR provides con-
tracting expertise and is the liaison among the
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 3-2
Previous Page
