(b) The Contracting Officer may schedule additional VA Review(s) should he
determine that such review(s) is required for satisfactory completion of the contract.
The A/E will be reimbursed for the additional trip(s) in accordance with Article
"Reimbursements" unless the additional VA Review(s) was requested by him or
caused by actions for which he is responsible.
SPG 2
SUBMISSIONS FOR DESIGN REVIEW MATERIALS
(a) For each Design Review the A/E shall submit to the Contracting Officer the
material described in the applicable booklets listed in A/E Submission Instructions
Program Guide PG-18-15 the minimum requirements for various A/E submissions.
All prints shall be titled, arranged in numerical order and bound in sets. Metal prong
fasteners shall not be used to bind drawings. The Final Design Review Material for
each stage (Construction Documents) will be provided on CD-ROM.
(b) Intermediate review calculations shall be compiled by the A/E for each required
submittal. All design calculations shall be indexed and bound separately.
(c) Final calculations shall be submitted by the A/E to the Contracting Officer
within two (2) weeks after the bid opening date. Such final calculations shall consist
of one (1) set each of structural design calculations, mechanical calculations and
electrical calculations. These calculations shall include all changes made as a result
of the final review of each intermediate phase of the project and shall be bound
separately.
SPG
3
MEMORANDUMS OF AGREEMENT
At the end of each VA review or workshop that is conducted under this contract,
representatives of VA and the A/E shall review the scope of work that (l) has
been performed, (2) is in progress, and (3) is planned in the future. These
representatives shall complete a Memorandum of Agreement after each scope
review. For a sample of the required format of the agreement, together with
implementation instructions, see CP 8 of this contract.
SPG 4
RETENTION OF REVIEW DOCUMENTS
The A/E shall keep one copy of review documents containing VA remarks until final
acceptance of the construction contract unless, prior to that time, the VA directs the
A/E to forward certain documents to the Government. The cost of forwarding
documents to the Government shall be on a reimbursable basis. If the VA does not
request review documents before final acceptance of the construction contract, the
A/E may then dispose of such documents.
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