SPH 2
TRAVEL EXPENSES
(a) Basis for Reimbursement: If the A/E is required to perform travel (other than
such travel made at the A/E's own decision or caused by actions for which the A/E is
responsible) in excess of travel required under this contract, as approved by the
Contracting Officer, he will be reimbursed for transportation and other travel costs.
Costs other than transportation (such as lodging, subsistence and related items) will
be reimbursable on a per diem basis in lieu of the actual costs incurred.
(b) The amount of per diem allowable shall be determined by the Contracting
Officer on the basis of comparable costs which would be allowed to an employee of
the Federal Government performing similar travel in accordance with the Joint
Travel Regulations in effect at the time of travel.
(c) Travel by Privately Owned Vehicle. Travel by automobile or other privately
owned vehicle, when authorized by the Contracting Officer, will be reimbursable at
the rate provided for in the Joint Travel Regulations in effect at the time of travel.
(d) Air Travel: Reimbursement for air travel will be allowable for first class
accommodations only when less than first class accommodations are not reasonably
available to meet the necessary contract requirements such as when less than first
class would:
(1) require circuitous routing;
(2) require travel during unreasonable hours;
(3) greatly increase the duration of the flight;
(4) result in additional costs which would offset the
transportation savings; or
(5) offer accommodations which are not reasonably adequate for
the physical or medical needs of the traveler.
Full and complete justification is mandatory if reimbursement is requested on the
basis of first class air travel.
(e) The A/E shall be reimbursed for the travel upon presentation of an invoice
supported by receipts and other evidence of costs as appropriate.
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