CP 5 PROCEDURES FOR ARCHITECT-ENGINEERS TO FOLLOW TO OBTAIN
APPROVAL OF REIMBURSABLE ITEMS NOT OF A PROFESSIONAL
NATURE AND PRINTS OR REPRODUCIBLE PRINTS
(a) To obtain approval of reimbursable items referred to in Special Provisions,
Article entitled, Reimbursements, and only when professional services are not
part of these items, the A/E shall:
(1) Prepare specifications and drawings describing the items to be
furnished.
(2) Obtain not less than three (3) bids stating the items, quantities, all other
particular demands, unit prices and total prices for the particular items.
(3) Submit recommendation and request for authorization to the
Contracting Officer for his review and approval. This submission will
include:
(a) A copy of the specifications and, if required, plans describing the
items to be furnished.
(b) A copy of each bid.
(c) A recommendation indicating the items to be furnished by the
bidder, unit prices, total quantities, total lump sum price and the name
of the firm recommended for the award of the contract.
(b) No obligations shall be incurred for work covered by this procedure until
written approval of the Contracting Officer is received. Expenditures for this
work shall not exceed the approved amount without prior written approval of the
Contracting Officer.
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