FINAL INSPECTION
If this report covers "final" inspection, the procedure outlined below shall be followed in connection
with defects and omissions found:
1. As soon as possible after inspection give the contractor a list of all items necessary to
properly complete the contract with a request that each item be corrected or supplied
WITHOUT DELAY. Furnish the Custodian a copy of letter to contractor with list of items of
defects and omissions and request him to advise the Contracting Officer's Technical
Representative (COTR) regarding exact date omissions and defects were entirely corrected.
There may be items on the list which, in the opinion of the COTR, should remain as installed
rather than corrected. In such cases the COTR shall furnish the Contracting Officer full
information and recommendation and advise the contractor that the Contracting Officer will
render the decision thereon.
2. Forward to the Contracting Officer the final report, three copies of the list of items of defects
and omissions given to the contractor, and a SEPARATE supplementary statement in
duplicate giving an estimated cost of completing in accordance with contract requirements
each and every item should it become necessary for the Government to complete the work.
Items for which, in the opinion of the COTR, completion is not practicable should be
indicated in the supplementary statement. A recommendation should be given for each of
such items as to the amount, if any, to be deducted from the contract price because of
noncompliance with contract requirements.
Copy of the supplementary statement should NOT be given to either the contractor or to the
Custodian.
3. The COTR should indicate the date on which work was substantially completed.
4. A copy of the final inspection report shall be furnished ORDFM for billing purposes on all
POD, funded E&M contracts at substantial completion (95% complete and usable) or
beneficial occupancy, where no further change orders are anticipated.
Attention is called to provisions of General Conditions requiring contractors to submit written notices
of readiness for final inspection and the liability of contractors for reinspection costs. If the COTR
considers that the work is not ready for final inspection, he should so state in writing, providing
reasons why the work is not ready. If the COTR considers an extra final inspection necessary, he
should so state.
REINSPECTION COSTS
Costs incurred in making extra final inspections shall be forwarded in separate statement form. These
costs shall include salary, subsistence, transportation and miscellaneous expenses such as
stenographic services, telegrams, etc. Costs shall be based upon the time involved in making
inspection as well as time and travel involved in reaching place of inspection, including time and travel
in reaching next point visited. Salary cost used shall be based on the hourly rate published by
ORDFM.
GSA Form 220 BACK (1-66)
Edited by VA (3-05)
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