LETTER TO LESSOR REGARDING DESIGNATION OF COTR
Use Department of Veterans Affairs Letterhead
CERTIFIED MAIL AND FAX
Date
Offeror Name
Company
Address
City, State, ZipCode
Reference:
Lease No. __________
Street Address of Property _____________
City and State _________________
Subject:
Designation of COTR
Dear Mr./Ms. _________:
The purpose of the letter is to notify you of the designation of a Resident Engineer for the
Department of Veterans Affairs Outpatient Clinic lease/construction project at
________________.
[name] will be the Resident Engineer on site. He has also been designated as the
Contracting Officer's Technical Representative (COTR). As such, he will be your contact on
all matters concerning this lease. A copy of the memorandum designating [name] as COTR
is enclosed, together with its attachment which defines the scope of his authority. [name]
may be reached at [e-mail address, phone and fax numbers].
[name] is designated the Contracting Officer and will continue to provide assistance to you
from this office. [name] may be reached at 202-565-XXXX. As stated in the memorandum to
[name], any commitment which will effect the project scope, the delivery term of more than
30 calendar days, or a change order resulting in a cost exceeding ,000 / 0,000, must
be authorized by [name].
Please do not hesitate to contact either [insert first names] with any questions you may have
concerning the clinic project.
Sincerely,
Signature
Name
Contracting Officer
Enclosures:
Memo Designating COTR
Duties of Resident Engineer (RE) and Contracting Officer's Technical
Representative for Outpatient Clinics
Cc: 183C (read file)
183C (project file)
SAMPLE LETTER TO LESSOR REGARDING DESIGNATION OF COTR -- 1 of 1
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