SAMPLE AWARD LETTER
Use Department of Veterans Affairs Letterhead
Date
Offeror Name
Title
Company Name
Address
City, State, ZipCode
SUBJECT:
Acceptance of Offer
Lease No. ________
Street Address of Property _________________
City and State ____________________
Dear Mr./Ms. __________:
Your offer to satisfy the Government's space requirement for a Department of Veterans
Affairs outpatient clinic is hereby accepted. The following are the details of the space.
Date of Offer
Name and Location of Site
Amount and Location of Net Usable
Square Feet to be Provided
Parking Spaces to be Provided
Annual Rental
$________ (per rentable sq. ft. rate $_____)
Delivery Date
The Department of Veterans Affairs will conduct the acceptance inspection before
occupancy. An Occupancy Permit from the county/city jurisdiction shall be delivered to
the designated VA official as a condition of acceptance. "As built" reproducible plans per
Section 3 of Part I of the SFO shall be provided within 30 days of occupancy. Plans
shall be provided in both hardcopy and in the latest release of AutoCAD on CD-ROM
diskettes.
Sincerely,
Signature
Name
Contracting Officer
SAMPLE AWARD LETTER -- 1 of 1
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