CP
7
PROCEDURE FOR PROCESSING SHOP DRAWINGS AND MANUFACTURER'S
LITERATURE
(a)
Shop drawings and manufacturers' literature shall be processed as follows:
(1) The Architect-Engineer receives one direct photographic paper reproducible copy
of each drawing and four sets of manufacturers' literature from the Contractor. The A/E
shall check the Contractor's shop drawings and manufacturers' literature, stamp them, fill
in the required items in the upper portion of the Review Action Stamp, indicate
recommended action by use of memorandums and forward to the Resident Engineer
within 15 days. When sufficient space is not available on Shop Drawings or
Manufacturers' literature to accommodate all comments, they shall be stated in a
memorandum which shall be stapled to Shop Drawings or Manufacturers' literature.
(2) Concurrent VA Central Office reviews are required for certain materials,
equipment and systems. The requirements for these concurrent reviews are listed in the
contract specifications. The additional submittal material received by the A/E shall be
forwarded to the Project Director for Central Office review. The Resident Engineer will
not return the submission to the Contractor until he has received the A/E and Central
Office recommendations. Conflicting recommendations will be referred to the Project
Director for resolution.
(3) Shop drawings, submissions and manufacturers' literature shall be identified with
numbers relating them to specific sections of the contract specifications, plus suffix
numbers indicating the sequence of the approval or disapproval of each item, e.g., 17-1
for first item evaluated, 17-2 for second item evaluated, etc. Shop drawings and
manufacturers' literature resubmitted shall be identified by adding to the original number
the letter R and numerals 2, 3, 4, etc., for example 17-1, 17-1R, 17-1R2, 17-1R3, etc. If
additional identification is required, such as a further breakdown of paragraphs, the
paragraph number may be added in parenthesis to the basic reference, e.g., 17-1R3 (Par.
14a). Submissions, after having been evaluated, shall be filed under the appropriate
specification section number. Where the same items have been specified under two or
more sections of the specifications, the shop drawings and manufacturers' literature shall
be filed under one appropriate section and cross-referenced.
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