CP 5 PROCEDURES FOR ARCHITECT-ENGINEERS TO FOLLOW TO OBTAIN
APPROVAL OF REIMBURSABLE ITEMS NOT OF A PROFESSIONAL NATURE
AND PRINTS OR REPRODUCIBLE PRINTS
(a) To obtain approval of reimbursable items referred to in Special Provisions, Article
entitled, Reimbursements, and only when professional services are not part of these
items, the A/E shall:
(1) Prepare specifications and drawings describing the items to be furnished.
(2) Obtain not less than three (3) bids stating the items, quantities, all other
particular demands, unit prices and total prices for the particular items.
(3) Submit recommendation and request for authorization to the Contracting
Officer for his review and approval. This submission will include:
(a) A copy of the specifications and, if required, plans describing the items to
be furnished.
(b) A copy of each bid.
(c) A recommendation indicating the items to be furnished by the bidder, unit
prices, total quantities, total lump sum price and the name of the firm
recommended for the award of the contract.
(b) No obligations shall be incurred for work covered by this procedure until written
approval of the Contracting Officer is received. Expenditures for this work shall not
exceed the approved amount without prior written approval of the Contracting Officer.
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