CP 3
PROCEDURE FOR SUBMITTAL BY ARCHITECT-ENGINEER OF INVOICES
FOR PAYMENT
(a) Invoice: The A/E shall prepare each invoice for payment for services rendered
under the contract on his letterhead in the format shown on the attached sample and
submit an original and three (3) copies of each invoice to the Contracting Officer.
Invoices shall indicate the section of the contract under which payment is claimed, the
pertinent service performed, the percentage of the service completed applied to the
total contract amount for the service and the amount due. The invoice for payment for
"Site Visits" shall be submitted as a package with the record of site visits made during
the pertinent period certified by the Resident Engineer.
(b) Reimbursable Items: Receipted statements in an original and two copies will be
submitted by the A/E with each invoice for a reimbursable item that pertains to a
service, material or product delivered to the A/E for the benefit of the VA within the
terms of this contract. Where such items are reimbursable within the terms of the
A/E's contract receipted statements are required as substantiation of the A/E's request
(invoice) for payment of the reimbursable item. Refer to the contract for items to be
submitted with, or prior to, submission of invoice.
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