3. A/E shall conduct coordination meetings between A/E technical disciplines
before submitting material for each VA review and provide minutes of the
meetings to VAMC.
4. A/E shall adhere to the approved Memorandum of Agreement (MOA).
5. A/E shall provide a checklist of all submittals, certifications, tests, and
inspections required per drawing and specification section.
6. In addition, the A/E shall conduct interim fire protection installation
inspections and witness final fire protection equipment testing.
C.
SUBMISSION POLICY:
1. There is a Schematic* submission, a Design Development (DD**)
submission, and a Construction Document (CD***) submission indicated in this
guide. The VAMC may alter the submission requirements depending upon the
complexity of the project by adding or deleting certain reviews. Where additional
reviews might be required, the VAMC will issue, at their discretion, a detailed
"Statement of Task" or supplemental instructions to the A/E, which would be
provided at the time of solicitation for a fee proposal.
2. At each submission, the A/E shall date all material and present the
designs on VA standard size drawings that are appropriately labeled,
"SCHEMATIC SUBMISSION", "DESIGN DEVELOPMENT SUBMISSION", OR
"CONSTRUCTION DOCUMENT SUBMISSION", in large block letters above or
beside the VA standard drawing title block. In each submission, the A/E shall
incorporate the corrections, adjustments, and changes made by VA at the
previous review.
D.
QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):
In an effort to reduce construction change orders due to design errors and
omissions, the Office of Facilities Management has initiated a Quality
Assurance/Quality Control program. The A/E shall develop, execute, and
demonstrate that the project plans and specifications have gone through a
rigorous review and coordination effort. The requirements are as follows:
1. Fee Proposal: Provide an outline of the actions that your firm will take
during the design process along with an associated fee.
2. Two Weeks after Receipt of the Notice To Proceed: Submit a detailed
QA/QC Plan describing each step that will be taken during the development of
the various phases of design. Each step should have an appropriate space
where a senior member of the firm can initial and date when the action has been
completed.
Program Guide, PG-18-15, Volume C
3
May 2006
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