Department of Veterans Affairs
VA Space Planning Criteria (246)
Washington, DC 20420
March 2007
B. Patient Records: Patient records in VA facilities will be created, managed and stored
in a manner which maintains patient privacy. The current standard for maintaining
patient records utilize the Computerized Patient Record System (CPRS).
4
PROGRAM DATA REQUIRED (Input Data Questions)
A. Mission
1
Is a Conference Room for Office of the Chief authorized? (M)
2
Is a File Unit authorized? (M)
3
How many years of Patient Records will be stored? (M)
4
Is a Transcription Unit authorized? (M)
B. Workload
1. How many daily registration / visitors for Hospital Based Centralized Registration
Unit are projected? (W)
2. How many Medical Facility Total Operating Days per Year are authorized?
3. How many Medical Facility Number of Operating Hours per Day are authorized?
4. How many Medical Facility Number of Daily Patient Registrations per Day are
projected?
5. How many ER of Medical Facility Total Operating Days per Year are authorized?
6. How many ER of Medical Facility Number of Operating Hours per Day are
authorized?
7. How many ER of Medical Facility Number of Daily Patient Registrations per Day
are projected?
8. How many Outpatient ClinicTotal Operating Days per Year are authorized?
9. How many Outpatient Clinic Number of Operating Hours per Day are authorized?
10. How many Outpatient Clinic Number of Daily Patient Registrations per Day are
projected?
11. How many Specialty Clinic Total Operating Days per Year are authorized?
12. How many Specialty Clinic Number of Operating Hours per Day are authorized?
13. How many Specialty Clinic Number of Daily Patient Registrations per Day are
projected?
C. Staffing
1. How many Centralized Registration Medical Support Assistant FTE positions are
authorized? (S)
2. How many Ward Clerk FTE positions are authorized? (S)
3. How many Mail Clerk FTE positions are authorized? (S)
4. How many Transcriptionist FTE positions are authorized? (S)
5. How many Telephone Operator FTE positions are authorized? (S)
6. How many Fee Services Clerk FTE positions are authorized? (S)
7. How many Medical Care Cost Recovery (MCCR) Clerk FTE positions are
authorized? (S)
D. Miscellaneous
1. What is the average thickness of a Patient Record File?
2. How many shelves in a typical shelving unit will be provided?
3. How many distinct Outpatient Clinics are authorized?
4. How many distinct Specialty Clinics are authorized?
Medical Administration Service / Health Administration Services (Chapter 246): Page 5 of 15
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