Department of Veterans Affairs
VA Space Planning Criteria (246)
Washington, DC 20420
March 2007
B. ADPAC: Acronym for Automated Data Processing Application Coordinator (Program
Application Specialists) (PAS)
C. AMIS: Acronym for Automated Medical Information System.
D. Bed Control Clerk, Patient Services Assistant and Administrative Officer of the Day:
Staff members who interview patients being admitted to the hospital or Medical
Center and who create the inpatient record and all documents necessary for the
admission.
E. Cashier: Employee responsible for receiving, holding and disbursing cash to and from
hospital or Medical Center patients as a result of diagnostic care or treatment.
F. Centralized Registration Unit: For the purposes of these criteria, denotes spaces for
integral administrative functions of the main Hospital. Administrative functions
include:
1. Fee Services Section which manages budget execution; funding control; voucher
control; and billing activities with State and community Nursing Home programs.
2. Medical Care Cost Recovery (MCCR) Section is responsible for the cost recovery
of VA Medical Care funds from third party health insurance providers.
3. Medical information services such as FOIA; bed control; patient transfers; and
patient support.
G. Decedent Affairs Clerk: Employee responsible for the administrative details (survivor
counseling, paperwork and notifications) incidental to the death of a patient.
H. Departmental Net to Gross (DNTG) Conversion Factor: A parameter, determined by
the VA for each space planning criteria chapter, used to convert the programmed Net
Square Foot (NSF) area to the Department Gross Square Foot (DGSF) area. The
DNTG Departmental Conversion Factor for Medical / Health Administration
Services is 1.30.
I.
ESA: Acronym for Emergency Services Area.
J. Full-Time Equivalent (FTE): A staffing parameter equal to the amount of time
assigned to one full time employee. It may be composed of several part-time
employees whose total time commitment equals that of a full-time employee. One
FTE equals a 40 hours per week.
K. HAS: Acronym for Health Administration Services.
L. Health Information Services: Activities include quantitative/qualitative review of
medical records; coding of medical and demographic information from medical
records; release and exchange of medical information; accumulation and reporting of
statistical information (may include AMIS); Patient Treatment File management;
assistance to professional and administrative staffs as a resource on medical records
administration; support to medical staff committees; support to research activities
involving medical record information; medical care cost recovery; medical reports;
medical record files management; quality assurance and utilization review activities;
and management of registry activities.
M. Inpatient Records: Inpatient records exist in hospitals and in clinics (where they keep
records of active duty members admitted to civilian medical treatment facilities). They
Medical Administration Service / Health Administration Services (Chapter 246): Page 3 of 15
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