A/E CONTRACT PROCEDURES
CP 1 PROCEDURES FOR ARCHITECT-ENGINEER TO FOLLOW IN
ENGAGING PROFESSIONAL SERVICES AS A REIMBURSABLE ITEM
UNDER THEIR CONTRACT
(a) The A/E shall select at least three (3) professionally qualified firms to
perform the needed services. He shall have each firm submit completed
Standard Forms 254 and 255, U.S. Government Architect-Engineer
Questionnaire. The A/E shall submit the three (3) qualified firms 254s and 255s
to the VA for verification that the firms are acceptable and upon approval shall
hold informal interviews with qualified firms. After an appraisal of each firms
capabilities, availability to do the work within the scheduled time and other
consideration of the written scope of professional work, the A/E shall list the
firms in order of professional qualification and desirability. He shall next begin
the negotiation stage with the firm considered most suitable, discussing the
scope of work required and obtaining the amount of the firms lowest acceptable
fee together with any applicable unit fees. No fee negotiations shall take place
with any other qualified firm until fee negotiations with first qualified firm have
been successfully negotiated or terminated.
(b) The A/E shall submit the following information to the Contracting Officer
for his information and review:
(1) List of the three (3) qualified firms arranged in order of desirability
together with Standard Form 254 and 255 and any other appropriate
information.
(2) Copy of Scope of Professional Work describing nature of services to
be performed.
(3) Name of the recommended firm with a brief justification for its
selection and the amount of the lowest acceptable fee and unit fee(s)
quoted by the recommended firm to perform the work.
(4) A/E's cost estimate of value of services to be performed.
(c) The Contracting Officer will review the A/E's submission and, if
acceptable, he will authorize the A/E to contract for services. If found
unacceptable, the A/E may be directed to:
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