JULY 2005
SOLICITATION FOR OFFERS
OUTPATIENT CLINIC
SFO NO. V101-183R-xxx-xxx-xx
[INSERT LOCATION OF FACILITY]
a. Building equipment and maintenance requirements, as well as janitorial, ground maintenance
requirements, and pest control (interior and exterior), are to be met by the Lessor in accordance
with the Solicitation, Lease No. V101-183R-xxx-xxx-xx, and the Lessor's Operations and
Maintenance (O&M) Plan as submitted with its offer and attached hereto in this PMA. See Section
8 of the Basic Solicitation for further definition of Lessor's cleaning responsibilities. Such
maintenance and repair is to include, but not be limited to, cleaning, regular preventative
maintenance, testing as required, and repair of: (1) mechanical, plumbing, electrical, and other
building service equipment and systems; (2) roof, foundation and exterior walls, doors and
windows; (3) paved parking areas, drives and roads; (4) landscape and grounds: lawn, shrubbery,
trees, irrigation system, and pedestrian walkways; (5) interior and exterior painting; (6) wall, floor
and ceiling finishes; (7) sewer and utility lines on property; and (8) any other systems deemed
property of the Lessor or specified to be maintained by the Lessor.
b. The Lessor or designated property management firm must have a local, designated property
manager available to promptly correct deficiencies or attempt to correct deficiencies after oral or
written notice of such condition from the Government Contracting Officer (CO) or his/her
designated representative(s). The property manager shall have a maintenance person on site
during normal working hours of //7:30 AM to 5:00 PM// //[___]//, except Saturdays, Sundays, and
federal holidays to perform preventive maintenance recommended by manufacturer, maintenance
and repair, and to respond to emergencies. The property manager or maintenance person must
respond to emergency calls occurring at other than normal working hours, within 60 minutes of
receipt of notification and complete work the same day, if possible. After an emergency condition
has been neutralized, emergency repairs requiring additional labor and/or materials must be
completed in no more than 3 days. Responses to emergency and routine maintenance/repair
calls during normal working hours must be made within 30 minutes of the occurrence, with 85% of
all repairs completed within 5 working days and the remainder within 10 working days. The
maintenance person is responsible for securing additional technical expertise and/or additional
manpower to affect the maintenance or repair, within the time limits specified, at the Lessor's
expense. If no substantial attempt has been made to correct the deficiencies within the specified
times above, action will be taken by the Government, as specified in Paragraphs 5 and 6 of this
agreement, to correct such deficiencies; and the cost of repairs will be deducted from the next
month's rental payment. At the VA's sole discretion, if the maintenance person's performance is
deemed unacceptable, the Lessor shall immediately replace said person with a new maintenance
person. Determination as to whether or not a call is emergency or routine shall be at the sole
discretion of the VA.
c. The Lessor's maintenance responsibility includes initial and replacement supplies of all items,
materials, and equipment necessary for such maintenance. All maintenance work will be done in
accordance with applicable codes, and inspection certificates will be displayed as appropriate.
The Lessor shall provide the labor, material and supervision to adequately maintain the structure,
the utility systems, and the interior and exterior of the building.
The Lessor shall provide the labor, material, and supervision necessary to perform manufacturer's
recommended maintenance and to test/inspect those items required to be tested/inspected by codes,
other publications or VA requirements. The Lessor shall maintain logs on-site of all required
inspections, tests, preventive maintenance, etc. The logs shall clearly state the item being inspected,
tested, or maintained, specific location, description of inspection performed, specific code or other
reference requiring the inspection, date, and name of person performing the work. Copies of the logs
shall be provided to the VA on a //monthly// //quarterly// //annual// basis.
Part II Schedule A Page 7 of 9
Lessor __________ Gov't. __________
__________ of __________ Pages
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