JULY 2005
CO=Contracting Officer or designee; US=Using Svc; ES=Engineering Svc; Dir=VAMC Director or
designee; OT=Other Technical; RE=Resident Engineer; CS=Cntrct Specialist; ACO=Administrative
Contracting Officer
Docs to be
Resp.
Involv.
Task
Submit to
Cmpltd/ Submtd
FAILURE TO PERFORM
Periodically Evaluate Lessor's
ACO
US
Notes
File
Performance for Failure to Perform
Exercise VA's Rights per GSA
CO
ACO
Correspondence
Lessor; File
Form 3517B, Clause 15 if Lessor
GC
Fails to Perform
VACATING PREMISES
ACO
US
Notes
File
Determine Need to Vacate
US
ACO; File
Indicate Intent to Vacate
Notification of
Lessor;
Notify Lessor of VA's Intent To
ACO
Intent to Vacate
File
Vacate
US;
ACO
Date
Lessor;
Schedule Preliminary Inspection
File
US
ACO
Notes
File
Have Necessary Repairs Made
ES
US
Notification,
Lessor;
ACO
Plan Move-Out
ES
Notes
File
US
Compare Initial Condition Survey
ACO
ES
Notes
File
Report with Current Condition of
OT
Premises
Evaluate Potential for Liquidated
Payment
Lessor;
ACO
Damages; Make Payment as
Notes
File
Appropriate
US
ACO
Notes
File
Move Out
ES
ACO
US
Notes
File
Verify Removal of All Bulk Trash
Arrange for Broom Sweeping of
ACO
US
Notes
File
Premises
US
Arrange for Lessor Inspection of
ACO
Notes
File
Lessor
Vacated Premises
Prepare a Release Letter and send
ACO
Release Letter
Lessor
to Lessor Certifying Acceptance of
Premises and No Remaining Claims
ACO
Lessor
Release Letter
File
Accept Letter from Lessor
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 9-17
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