JULY 2005
Checklist for Administration and Closeout of Lease
CO=Contracting Officer or designee; US=Using Svc; ES=Engineering Svc; Dir=VAMC Director or
designee; OT=Other Technical; RE=Resident Engineer; CS=Cntrct Specialist; ACO=Administrative
Contracting Officer
Docs to be
Submit to
Resp.
Involv.
Task
Cmpltd/ Submtd
INITIAL ACTIVITIES FOR ADMINISTRATION OF LEASE
ACO
---
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Review Lease Terms
Establish Milestones and Schedule
Schedule of
ACO
File
of Actions to be Performed During
Events
Term of Lease
EXERCISING LEASEHOLD RIGHTS
ACO
Review Leasehold Rights
ACO
Letter(s)
Lessor
Notify of Any Deficiencies
MODIFYING THE LEASE
Notes of
Determine Need for Modification to
ACO
US
Analysis of
File
Lease
Need
Prepare GSA Form 276,
ACO
SLA
File
Supplemental Lease Agreement
(SLA)
ACO
SLA
Lessor
Issue SLA to Lessor
ACO
Lessor
SLA
Receive Executed SLA from Lessor
ACO
SLA
Execute SLA for VA
ACO
SLA
Lessor; File
Issue VA Executed SLA to Lessor
Record of
Abstract SLA; Enter Changes into
ACO
File
Changes
Lease Database
Alert VA Personnel to Lease
ACO
VA Emps
e-mails
File
Changes Affecting Use of Space
MONITORING LESSOR'S PERFORMANCE
Evaluations;
Complaints
ACO
US
File
Monitor Lessor's Performance
from Using
Personnel
VACANT LEASED SPACE
Periodically Evaluate Vacancy or
ACO
US
Notes
File
Upcoming Vacancy of Leased
Space
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 9-14
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