JULY 2005
CO=Contracting Officer or designee; US=Using Svc; ES=Engineering Svc; Dir=VAMC Director or
designee; OT=Other Technical; RE=Resident Engineer; CS=Cntrct Specialist; ACO=Administrative
Contracting Officer
Docs to be
Resp.
Involv.
Task
Submit to
Cmpltd/ Submtd
RENEWAL OPTIONS
Staffing &
ACO
US
File
Validate Continuing Need for Space
Workload Data
Perform Market Survey to
US
ACO
Market Survey
File
Determine Availability and Cost of
ES
Potential Locations
Review Existing Space for
ACO
US
Review
File
Deficiencies; Review Lessor's
Performance
ACO
Appraiser
Appraisal
File
Update Appraisal of Existing Space
ES
Determine if Acquiring Alternate
Notes
File
ACO
JS
Space is in Best Interests of the VA
Notification
Lessor
Notify Lessor of Desire to Renew
ACO
Letter
File
Lease
SUCCEEDING LEASES
Determine Continuing Need for
ACO
US
Notes
File
Space
Conduct Cost Benefit Analysis to
ACO
CBA
File
Determine Best Interest of VA
US
ACO
SRP
File
Establish the Requirements
ES
US
Evaluate Adequacy, Suitability,
ACO
Notes
File
ES
Efficiency of Current Premises
US
Create Competition and Survey the
ACO
Notes
File
ES
Market
Description of
ACO
US
File
Identify the Delineated Area
Delineated Area
Local
ACO
Advertisement
File
Advertise the Requirement
Newspaper
US
Market Survey
ACO
ES
File
Conduct Market Survey
Report
OT
US
Determine Suitability of Alternative
ACO
ES
Notes
File
Locations
OT
ACO
CBA/Scoring
File
Perform CBA/Capital Lease Scoring
ACO
ES
SFO
File
Issue SFO
US
Follow Procedures for Competitive
Pert Parties;
ACO
ES
Documents
Negotiation, Contract Preparation,
File
OT
Clearance and Award
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 9-16
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