JULY 2005
CO=Contracting Officer or designee; US=Using Svc; ES=Engineering Svc; Dir=VAMC Director or
designee; OT=Other Technical; RE=Resident Engineer; CS=Cntrct Specialist; ACO=Administrative
Contracting Officer
Docs to be
Resp.
Involv.
Task
Submit to
Cmpltd/ Submtd
Determine Nature of Vacancy:
ACO
US
Notes
File
Temporary, Partial, Permanent
ACO
Analysis
File
Determine Desired Course of Action
Notes on
Negotiate with Lessor to Obtain
ACO
Lessor
File
Negotiations
Desired Result
Appropriately Complete Required
ACO
Documentation
File
Paperwork
SUPERSEDING LEASES
Determine Need for Superseding
ACO
US
Notes
File
Lease
AUTH
Authorizing
Obtain Approval for Superseding
File
ACO
OFF
Document
Lease
US
Lessor
Furnish Space Requirements
ACO
SRP
ES
File
Package to Lessor
US
Follow Lease Procurement
ACO
ES
Notes
File
Procedures
OT
EXPANSION REQUIREMENTS
ACO
US
Notes
File
Determine the Need for Expansion
Review Clauses in Lease on
ACO
---
---
Expansion Requirements
US
Determine Availability of Alternate
RE
ACO
Market Survey
File
Space
ES
If Required, Obtain JOTFOC from
ACO
CO
JOTFOC
File
CO; otherwise Prepare a JOTFOC
ACO
Analysis
File
Perform Cost Benefit Analysis
If Leasing Expansion Space from
Lessor;
Lessor is Cost Effective, Furnish
ACO
SRP
File
SRP for the Additional Space
ACO
Lessor
Conduct Negotiations with Lessor
Prepare SLA and Oversee
ACO
Lessor
SLA
Lessor; File
Execution
LEASE EXTENSIONS
Determine Need for Lease
ACO
US
Notes
File
Extension
AUTH
Authorizing
Obtain Authorization for Lease
ACO
File
OFF
Document
Extension
Prepare and Oversee Execution of
ACO
Lessor
SLA
Lessor; File
SLA
VA DESIGN GUIDE
LEASE BASED OUTPATIENT CLINICS
SECTION 9-15
Previous Page
