A/E CONTRACT PROCEDURES
CP 1 PROCEDURES FOR ARCHITECT-ENGINEER TO FOLLOW IN ENGAGING
PROFESSIONAL SERVICES AS A REIMBURSABLE ITEM UNDER THEIR
CONTRACT
(a) The A/E shall select at least three (3) professionally qualified firms to perform the
needed services. He shall have each firm submit completed Standard Forms 254 and
255, U.S. Government Architect-Engineer Questionnaire. The A/E shall submit the
three (3) qualified firms 254s and 255s to the VA for verification that the firms are
acceptable and upon approval shall hold informal interviews with qualified firms. After
an appraisal of each firms capabilities, availability to do the work within the scheduled
time and other consideration of the written scope of professional work, the A/E shall list
the firms in order of professional qualification and desirability. He shall next begin the
negotiation stage with the firm considered most suitable, discussing the scope of work
required and obtaining the amount of the firms lowest acceptable fee together with any
applicable unit fees. No fee negotiations shall take place with any other qualified firm
until fee negotiations with first qualified firm have been successfully negotiated or
terminated.
(b) The A/E shall submit the following information to the Contracting Officer for his
information and review:
(1) List of the three (3) qualified firms arranged in order of desirability together
with Standard Form 254 and 255 and any other appropriate information.
(2) Copy of Scope of Professional Work describing nature of services to be
performed.
(3) Name of the recommended firm with a brief justification for its selection and
the amount of the lowest acceptable fee and unit fee(s) quoted by the
recommended firm to perform the work.
(4) A/E's cost estimate of value of services to be performed.
(c) The Contracting Officer will review the A/E's submission and, if acceptable, he
will authorize the A/E to contract for services. If found unacceptable, the A/E may be
directed to:
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