AUGUST
VA DIRECTIVE 0730
(d) NCIC records are sensitive criminal justice information. A VA field facility operating an
terminal is obligated to implement necessary procedures for terminal access security
and to maintain the confidentiality of criminal justice information. Detailed discussions of system
use are found in the NCIC Operating Manual, state operating manuals, FBI operational and
technical updates, and other appropriate information disseminated by the CTA.
(e) The NCIC Interstate Identification Index (III) criminal history records may only be accessed
for the purposes of VA police officer pre-employment screening and investigations conducted by
VA police.
All NCIC (III) and state criminal history queries must be logged for a minimum period of
year.
(2) National Law Enforcement Telecommunications System, Inc.
(a) To access NLETS, a VA field facility must possess an FBI-assigned
(b) As with the use of the NCIC, each VA field facility should have an established user
agreement with the CTA which specifically defines the duties and responsibilities of both parties.
(c) Each VA field facility must comply with the NLETS, state, and CTA rules, regulations, and
standards. The NLETS User's Guide is used as the standard reference guide for system policies and
procedures.
(d) State records are sensitive criminal justice information. A VA field facility operating a
terminal must implement procedures for terminal access security and maintain the confidentiality of
criminal justice information. Detailed discussions of system use are found in the state operating
manual, operational and technical updates, and other information disseminated by the CTA.
3. RESPONSIBILITIES
a. Secretary of Veterans Affairs. By the provision of Title 38 U.S.C. 901, the Secretary is
responsible for:
(1) The protection of patients, visitors, and employees at VA medical facilities;
(2) The protection of property under the charge and control of VA; and
(3) The maintenance of law and order on property under the charge and control of VA.
b. Assistant Secretary for Human Resources and Administration. The Assistant Secretary
for Human Resources and Administration will ensure the appropriate implementation and operation
of this program through the Office of Security and Law Enforcement.
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