CP
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PROCEDURE FOR SUBMITTAL BY ARCHITECT-ENGINEER OF INVOICES FOR
PAYMENT
(a) Invoice: The A/E shall prepare each invoice for payment for services rendered under the
contract on his letterhead in the format shown on the attached sample and submit an original and
three (3) copies of each invoice to the Contracting Officer. Invoices shall indicate the section of
the contract under which payment is claimed, the pertinent service performed, the percentage of
the service completed applied to the total contract amount for the service and the amount due.
The invoice for payment for "Site Visits" shall be submitted as a package with the record of site
visits made during the pertinent period certified by the Resident Engineer.
(b) Reimbursable Items: Receipted statements in an original and two copies will be submitted by
the A/E with each invoice for a reimbursable item that pertains to a service, material or product
delivered to the A/E for the benefit of the VA within the terms of this contract. Where such items
are reimbursable within the terms of the A/E's contract receipted statements are required as
substantiation of the A/E's request (invoice) for payment of the reimbursable item. Refer to the
contract for items to be submitted with, or prior to, submission of invoice.
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