(b) The Contracting Officer may schedule additional VA Review(s) should
he determine that such review(s) is required for satisfactory completion of the
contracts. The A/E will be reimbursed for the additional trip(s) in accordance
with Article "Reimbursements" unless the additional VA Review(s) was requested
by him or caused by actions for which he is responsible.
SPC
2
SUBMISSIONS FOR DESIGN REVIEW MATERIALS
(a) For each Design Review the A/E shall submit to the Contracting Officer the
material described in the applicable booklets listed in A/E Submission Instructions
Program Guide PG-18-15 the minimum requirements for various A/E submissions.
All prints shall be titled, arranged in numerical order and bound in sets. Metal
prong fasteners shall not be used to bind drawings. The Final Design Review
Material for each stage (Design Development) will be provided on CD-Rom.
(b) Intermediate review calculations shall be complied by the A/E for each
required submittal. All design calculations shall be indexed and bound separately.
SPC 3
MEMORANDUMS OF AGREEMENT
At the end of each VA review or workshop that is conducted under this contract,
representatives of VA and the A/E shall review the scope of work that (l) has
been performed, (2) is in progress, and (3) is planned in the future. These
representatives shall complete a Memorandum of Agreement after each scope
review. For a sample of the required format of the agreement, together with
implementation instructions, see CP 6 of this contract.
SPC
4
RETENTION OF REVIEW DOCUMENTS
The A/E shall keep one copy of review documents containing VA remarks until
final acceptance of the construction contract unless, prior to that time the VA
directs the A/E to forward certain documents to the Government. The cost of
forwarding documents to the Government shall be on a reimbursable basis. If the
VA does not request review documents before final acceptance of the construction
contract, the A/E may then dispose of such documents.
SPC
5
MONTHLY DESIGN PROGRESS REPORT
By the fifteenth day of the reporting month the A/E shall submit to the Contracting
Officer a progress report (see CP 2).
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