A/E SUBMISSION INSTRUCTIONS
FOR MAJOR NEW FACILITIES,
ADDITIONS, & RENOVATIONS
MEDICAL CENTER PROJECTS
I. GENERAL
A. INTRODUCTION
1. This document contains information and minimal submission requirements for
contract documents specified in the A/E contract.
2. The Department of Veterans Affairs (VA) may contract with an
Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development,
Construction Documents, or a combination of these.
a. For projects where the VA is contracting for Schematics Documents only,
Schematics and Design Development Documents only, or Schematics, Design
Development, and Construction Documents, the A/E will be provided with the Design
Program (if available), Facility Development Plans (if available), and VA design
standards to accompany the Scope of Work for the project.
b. For projects where the VA is contracting for Design Development and
Construction Documents only, the A/E will be provided with the Schematics Plans
and VA design standards to accompany the Scope of Work for the project.
c. For projects where the VA is contracting for Construction Documents only,
the A/E will be provided with the Design Development Plans and VA design
standards to accompany the Scope of Work for the project.
3. Coordinate all activities between VA Medical Center (VAMC), VA Central Office
(VACO) and the A/E. Hold informal meetings (upon mutual consent of the VA and the
A/E) at the VAMC, the A/E's office, or the VACO to discuss the design and related
issues. Continue to expand contacts by telephone, rough sketch studies and other
means of communication with the purpose of finalizing a general design approach to be
followed.
4. Final approved Schematic documents shall be the basis for the development of
the Design Development phase. Likewise, final approved Design Development
documents shall be the basis for the development of the Construction Documents
phase. Any changes from each set of documents must be approved by the VA Project
Manager before the A/E proceeds to the next phase. VA may engage the services of an
IDQ/AE (Indefinite Quantity/Architect-Engineer) to review A/E submissions.
Program Guide, PG-18-15, Volume B
General
May 2006
Page 1
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