Department of Veterans Affairs
VA Space Planning Criteria (Chapter 402)
Washington, DC 20420
February 2007
O Room Efficiency Factor: A factor that provides flexibility in the utilization of a room to
account for delays, scheduling conflicts, and equipment maintenance. Common
factors are in the 80 to 85% range. A room with 80% room efficiency provides a
buffer to assume that this room would be available 20% of the time beyond the
planned operational practices of the room. This factor may be adjusted based on the
actual and/or anticipated operations and processes of the room / department.
P SEPS (VA-SEPS): Acronym for Space and Equipment Planning System, a digital tool
developed by the Department of Defense (DoD) and the Department of Veterans
Affairs to generate a Program for Design (PFD) and an Equipment List for a VA
healthcare project based on specific information entered in response to Input Data
Questions. VA-SEPS incorporates the propositions set forth in all VA space planning
criteria chapters. VA-SEPS has been designed to aid healthcare planners in creating
a space plan based on a standardized set of criteria parameters.
Q Trainees: A general term to describe undergraduate, graduate and continuing
education students, interns, residents, fellow and VA special fellows; and pre- and
post-doctoral fellow who spend all or part of their clinical training experiences at VA
facilities. Some trainees may also be in non-clinical training areas.
R Workload: Workload is the anticipated number of procedures or suite stops that is
processed through a department/service area. The total workload applied to
departmental operational assumptions to determine overall room requirements by
modality.
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OPERATING RATIONALE AND BASIS OF CRITERIA
A Workload Projections or planned services / modalities for a specific VA medical
center, hospital or satellite outpatient clinic project are provided by the VA Central
Office (VACO) / VISN CARES Capacity Projection Model. The workload projections
are generated by methodology based upon the expected veteran population in the
respective market / service area. Healthcare planners working on VA medical center,
hospital or satellite outpatient clinic projects will utilize and apply the workload based
criteria set forth for identified services and modalities to determine room requirements
for and staffing for each facility.
B Space planning criteria have been developed on the basis of an understanding of the
activities involved in the functional areas of Educational Facilities and the relationship
with other services of a medical facility. These criteria are predicated on established
and/or anticipated best practice standards, as adapted to provide environments
supporting the highest quality heath care for Veterans.
C Educational Facilities include space for administration, professional conferences,
offices, laboratories, office/workrooms, demonstration classrooms, interview /
consultation classrooms, study areas, educational auditorium and facilities to
accommodate EES distance learning program equipment needs.
D These criteria are subject to modification relative to development in the equipment,
medical practice, vendor requirements, and subsequent planning and design. The
selection of the size and type of Educational equipment is determined by VACO and
upon Veterans Health Administration (VHA) anticipated medical needs.
Educational Facilities (Chapter 402): Page 4 of 14
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