ARCHITECT-ENGINEER CONTRACT
ARTICLE G
SPECIAL PROVISIONS
Page 16
UPDATED ~ OCTOBER 2006
ARTICLE G
REIMBURSEMENTS
G-1
REPRODUCTION OF RFP DOCUMENTS
(a)
Schematic/Request for Proposal Review Material: The cost of reproduction of drawings
and other items required to be submitted for the design reviews as described in
Supplement B is covered by this contract.
(b)
Procurement and Design Build Material: The cost of reproduction of RFP Documents and
other documents required for proposal and design build purposes as directed by "Manual
for Preparation and Issuance of Contract Documents". Reproduction of materials during
the Design Build period, including review of the Design Builder's Construction
Documents shall be on a reimbursable basis for actual reproduction costs. Prints for
proposal and review purposes shall be paper blue print or blue or black-line prints.
Reproducibles required for any purpose, shall be photographic polyester base film
minimum .003" thickness, moist erasable image, high resolution.
(c)
The A/E shall submit his recommendation and request for authorization to contract for the
required reimbursable reproduction services to the Contracting Officer in accordance with
CP 5. The Government shall reimburse the A/E for the cost of such reproduction upon
presentation by the A/E of an invoice supported by executed receipt(s) from the
reproduction company(s). No mark-up or profit shall be allowed in computing this cost.
(d)
Excessive Construction Proposals: Reproduction of drawings and specifications and other
documents revised because of excessive construction bids in accordance with the article
entitled "Construction Cost" and required in Design Reviews, re-advertising for re-
securing construction bids and for construction purposes shall be at no additional expense
to the Government.
(e)
The A/E shall submit the original drawings, as appropriate, to the Contracting Officer as
soon as the reproducibles or negatives can be obtained. Additionally original documents
(drawings, specifications and amendments) will also be submitted on DVD.
G-2
TRAVEL EXPENSES
(a)
Basis for Reimbursement: If the A/E is required to perform travel (other than such travel
made at the A/E's own decision or caused by actions for which the A/E is responsible) in
excess of travel required under this contract, as approved by the Contracting Officer, he
will be reimbursed for transportation and other travel costs. Costs other than
transportation (such as lodging, subsistence and related items) will be reimbursable on a
per diem basis in lieu of the actual costs incurred.
(b)
The amount of per diem allowable shall be determined by the Contracting Officer on the
basis of comparable costs which would be allowed to an employee of the Federal
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