07-98
CHAPTER 8
E. The initial phase of the evaluation will be a review by each Board
member to determine whether or not each proposal satisfies the formal
technical requirements of the RFP and meets the qualification criteria.
The chairperson, will notify the Contracting Officer in writing of any
proposals not satisfying the technical requirements or not meeting the
qualification criteria.
F. The Board evaluates the proposals in accordance with the technical and
management criteria. Each Board member will independently complete an
evaluation of each proposal and develop a strength and weakness evaluation
of each proposal. The Board will meet and discuss the ratings in detail
and arrive at a consensus of the major strengths and weaknesses, and the
correctness of each proposal. Each Board member will tentatively rate and
rank the proposals. Each member will total the numerical score assigned to
the various evaluation criteria and develop an average rating score for
each offeror.
G. The chairperson will receive the average rankings and will compile them
into one final technical score for each proposal. The chairperson will
forward this initial technical evaluation summary in writing to the
contracting Officer.
H. The Contracting Officer determines the range of competition upon
merging the cost and technical evaluations.
I. The Contracting Officer must conduct written and/or oral discussions
with all offerors whose proposals are in the competitive range. The
Contracting Officer may request the full participation of the chairperson
and other Board members, as appropriate.
J. The Contracting Officer may establish a "Best and Final" review period
in which each offeror will be given a reasonable opportunity to correct,
revise, or improve their proposal by a specified date.
K. The Board will score all competitive proposals submitted to it by the
Contracting Officer The final scores, determined in the same manner as
items F & G, must represent the collective judgment of the Board as to the
comparative standings of the offerors.
L. The chairperson will forward the final technical evaluations to the
Contracting Officer. The Contracting Officer will merge the technical and
cost evaluations to arrive at a reasonable cost determination. The
Contracting Officer will then establish which offers are within the
competitive range. The merger of the technical and cost evaluation may
result in a final selection based upon a total point score or simply
selection of the least costly offeror.
M. The Contracting Officer will notify the successful offeror and issue
the contract award notice to proceed.
IV. FOLLOW-UP:
A. When the Contracting Officer notifies the project staff-person, he
should contact the contractor to arrange the forwarding of pertinent
project data as soon as possible.
26
Previous Page
