VA hires the best A/E firms in the country and yet we experience repeated
errors and omissions on every project. These are not new or unusual
items, but they consistently get past A/E and VA quality assurance reviews
and result in construction change orders. Please review your project
documents and make sure you do not make these mistakes.
Architecture, Design Development P hase:
o Many large and costly claims occur because of "unknown site conditions" . As-built
drawings may not be accurate, designers often make assumptions. Verify existing
utility lines, locate manholes, and inverts, duct banks, sewer and water mains.
Abandoned utility lines often have asbestos and delay projects. Verify, don't assume;
o If existing equipment rooms are to be re-used verify space needs and if the existing
equipment has to be brought up to current codes, check the age, capacity, and
condition of the existing services during design, avoid delay claims;
o Illustrate location and orientation of high tech medical equipment so engineers can
coordinate utilities, lighting, and ceiling support systems;
o In high tech rooms, coordinate uni-strut direction in ceiling with equipment orientation.
Space struts to permit support for ceiling equipment and fluorescent light replacement;
o In imaging simulation and treatment rooms provide appropriate wall thickness for cable
ducts, electrical panels and shielding, 10" on some walls, 6" on others. 3-1/2" or 4" stud
partitions are not sufficient;
o Plan the location of TVs in patient rooms for head clearance and usability, and provide
structural support;
o Coordinate size and location of mechanical shafts with beam locations and room
layouts;
o Coordinate partition types with fire and smoke wall locations;
o Coordinate slab depressions with structural engineers;
o Coordinate with mechanical and electrical trades location of required access panels in
the ceilings and walls; and
o Do not locate toilets directly above structural beams.
o Decide if foundation drains are needed and which discipline will show.
AEQA 09-97
Facilities Management Office
Department of Veterans Affairs
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