B.
A/E RESPONSIBILITIES
1. Contract documents shall meet or exceed the requirements of this document.
2. The A/E is responsible for producing a complete set of drawings, calculations, sample
boards, and specifications in accordance with professional standard practices and VA criteria.
Each A/E discipline shall receive a copy of their respective VA design manuals, standard
details, and construction standards, and VA National CAD Standards Application Guide. The
AE is responsible for obtaining the NCS.
3. A/E shall conduct coordination meetings between A/E technical disciplines before
submitting material for each VA review and provide minutes of the meetings to VA.
4. A qualified fire protection engineer shall be retained by the A/E for the project:
5. A/E shall adhere to the approved Memorandum of Agreement (MOA).
C.
SUBMISSION POLICY
There are two Schematics (S1 & S2) submissions indicated in this document. At each
submission, all material shall be dated, and designs shall be presented on VA standard size drawings
that are appropriately labeled, "SCHEMATIC- S1 SUBMISSION", "SCHEMATIC - S2 SUBMISSION",
etc., in large block letters above or beside the VA standard drawing title block. In each submission, the
A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.
D.
QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):
In an effort to reduce construction change orders due to design errors and omissions,
the Office of Facilities Management has initiated a Quality Assurance/Quality Control program.
The A/E shall develop, execute, and demonstrate that the project plans and specifications have
gone through a rigorous review and coordination effort. The requirements are as follows:
1.
Fee Proposal: Provide an outline of the actions that your firm will take during the
design process along with an associated fee;
2.
Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC
Plan describing each step that will be taken during the development of the various phases
of design. Each step should have an appropriate space where a senior member of the firm
can initial and date when the action has been completed; and
3.
100% Submittal: Submit the completed QA/QC Plan along with the latest
marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough
review and coordination have been completed.
Program Guide, PG-18-15, Volume F
Schematics
Page 5
June 2006
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